Will my AI agent sound robotic?

No. MapleVoice uses the most advanced voice AI available — sub-500ms response time, natural interruption handling, and voices indistinguishable from human.

How long does setup actually take?

Our average go-live time is 48 hours. The longest part is your 30-minute onboarding call with us. After that, you do nothing while we build and launch your agent.

Does it work with my existing phone number?

Yes. We forward your existing number to MapleVoice, or we provide a new dedicated number — your choice. No disruption to your current setup whatsoever.

What integrations do you support?

HubSpot, Salesforce, GoHighLevel, Google Calendar, Calendly, Zocdoc, Toast POS, Square, and 100+ more. If you use it, we can connect to it.

How does onboarding work?

Every plan includes guided onboarding. We build and deploy your actual AI agent within 48 hours of your onboarding call. Our team handles the full setup — scripts, integrations, voice testing, and go-live — so you never touch a dashboard.

Is there a long-term contract?

No contracts, ever. All plans are month-to-month. Cancel with 30 days notice. Annual plans get a 20% discount but are never required.

How do you handle TCPA compliance for outbound calls?

MapleVoice is built TCPA-compliant out of the box. This includes proper disclosure at the start of AI calls, do-not-call list scrubbing, calling-hours enforcement, and opt-out handling mid-call.

How does the Brightwheel integration work?

During onboarding we connect Brightwheel with secure, scoped access. MapleVoice then reads your programs and schedules, and writes new enrollment leads, tour requests, and notes back into Brightwheel — no developer required.

Can it create an enrollment lead or tour request directly in Brightwheel?

Yes. Leads and tour requests the AI receptionist captures on a call are written straight into Brightwheel with the child’s age and requested days — no manual re-entry.

Is the connection two-way?

Yes. MapleVoice reads from Brightwheel (programs, schedules, availability) and writes to it (enrollment leads, tour requests, notes), all live on the call.

Will it use our real programs and schedules?

Yes — it reads your live program and schedule details in Brightwheel, so it answers parents accurately and books tours that fit your openings.

Do I need a developer or a special Brightwheel add-on?

No. We handle the connection for you in onboarding. You don’t need a developer, new hardware, or a custom build.

How does it protect family and child data?

MapleVoice captures only what’s needed to handle the enrollment inquiry or tour. Connections are scoped, least-privilege, and encrypted in transit, and we configure handling to fit your privacy requirements.

How long does setup take, and what does it cost?

Most centers are live within 48 hours, and the Brightwheel integration is included in your MapleVoice plan — not a per-connector upcharge. See Pricing for plan details.

Childcare Management · Native integration

The AI phone agent that captures enrollment calls into Brightwheel.

MapleVoice answers every parent call in under two seconds, books tours, fields enrollment and schedule questions, and writes leads and notes straight into Brightwheel — so your daycare or preschool staff stay with the kids, not the phone.

Two-way sync Live in 48 hours Secure · scoped access

Incoming call00:00

MapleVoice answered in 1.4s

“Do you have any openings for a two-year-old, and can I come see the place?”

Got it — placing that now.

Writing to Brightwheel…

<2s

Answer time, every call

24/7

Enrollment & tour calls

Calls lost to voicemail

48h

Live at your center

Where it earns its keep

What you can do with MapleVoice + Brightwheel.

Enrollment calls captured 24/7

Catch prospective families calling after hours or while staff are with children — leads written into Brightwheel instead of lost.

Tour scheduling

The AI offers tour times and books one, capturing the child’s age and requested days in Brightwheel.

Schedule & program questions

It answers common questions about hours, age groups, and openings, and escalates only when needed.

Waitlist & callback capture

When a room is full, the agent captures the family for the waitlist and logs a callback request in Brightwheel.

The difference

What changes the day you connect Brightwheel.

Without MapleVoice

Staff are with the children, so enrollment calls roll to voicemail and prospective families look elsewhere.

Parents call after hours about openings and schedules and get no answer.

Tour requests and waitlist details get jotted down and lost.

Teachers get pulled away from the classroom to answer routine questions.

With MapleVoice + Brightwheel

Every call answered in under two seconds, with the lead and tour request written into Brightwheel.

Enrollment and schedule questions handled around the clock, synced to Brightwheel.

The AI captures the child’s age, requested days, and tour time straight into Brightwheel.

The agent fields common questions and only escalates when a person is truly needed.

How it works

How MapleVoice connects to Brightwheel.

Brightwheel is the management platform preschools and daycares use to run enrollment, schedules, and family communication. MapleVoice connects to Brightwheel through MCP (the Model Context Protocol), so your AI voice agent can read program and enrollment details and write new enrollment leads, tour requests, and notes into Brightwheel in real time, right on the call.

Caller dials in

Any phone, any hour

MapleVoice

Answers & understands

MCP connector

Secure link to Brightwheel

Live in Brightwheel

Saved & synced

STEP 1

Connect Brightwheel in onboarding

Secure, scoped access — no developer, no custom build, no new hardware.

STEP 2

MapleVoice reads your programs

It pulls your rooms, age groups, schedules, and enrollment details from Brightwheel.

STEP 3

It answers & captures the family

Every call answered in under two seconds — it covers openings, schedules, and books a tour.

STEP 4

The lead lands in Brightwheel

An enrollment lead, tour request, and notes are written straight into Brightwheel for your team.

A real call, start to finish

Hear how it actually handles the call.

It greets the caller, answers questions from your live Brightwheel data, handles the request naturally, confirms the details — and writes the result straight back. No scripts read like a robot, no hold music, no missed details.

Live transcript · MapleVoice Recording

MapleVoice

Thanks for calling Sunny Days Preschool — are you looking into enrollment?

Caller

Yes, do you have openings for a two-year-old? And can I tour the center?

MapleVoice

We may have space in our toddler room. Which days would you need, and would a tour Thursday morning work?

Caller

Monday through Friday, and Thursday morning is perfect.

MapleVoice

Great — full-time toddler spot, tour Thursday at 10. Can I get your name and number to confirm?

Caller

Nadia Hassan, 555-0176.

Enrollment lead and tour request created in Brightwheel — confirmation sent to the parent. — synced to Brightwheel

Two-way sync

It reads from Brightwheel. It writes back to Brightwheel.

Live on the call — never a stale copy, never a nightly export.

Reads from Brightwheel

Programs, rooms & age groups

Schedules & hours

Enrollment details & availability

Existing family lookup

Writes to Brightwheel

New enrollment leads

Tour requests & bookings

Child age, requested days & notes

Callback requests & confirmations

A parent searching for childcare calls until someone picks up. MapleVoice makes sure that someone is you — and the lead lands in Brightwheel.

Secure by design

Your Brightwheel data stays yours.

Scoped, least-privilege access

We connect only to what we need in Brightwheel — nothing more. Revoke anytime.

Encrypted & compliance-aligned

Encrypted in transit, SOC 2-aligned practices, HIPAA-aware, and GDPR-aligned handling.

You stay in control

Your Brightwheel data is never sold or shared. MapleVoice acts only on the call, in real time.

Why teams switch it on

Built to pay for itself.

Real-time, two-way sync

It doesn’t just read Brightwheel — it writes enrollment leads, tour requests, and notes back, live during the call.

No missed families

Unlimited simultaneous calls answered, so an enrollment-season rush never overflows to voicemail.

Staff stay with the children

Routine enrollment and schedule calls are handled end to end, so teachers stay in the classroom.

Live in 48 hours

We connect Brightwheel and script your programs, schedules, and tour flow — no project, no dev team.

Most centers are fully live within 48 hours. We connect Brightwheel, script your programs, schedules, and tour flow, and test everything before your line goes live.

MapleVoice + Brightwheel — your questions.

Yes. MapleVoice connects to Brightwheel through MCP, so your AI voice agent can capture enrollment leads and book tours into Brightwheel in real time.

Also connects with

Zocdoc

SimplePractice

Jane

Explore all 100+ integrations

See MapleVoice working inside Brightwheel.

Book a free demo and we’ll show your AI agent answering a call and syncing it straight into Brightwheel — live, with your setup. Live in 48 hours.